Payables Leak Self-Audit Kit
Your payables have already paid some invoices twice.
Duplicate payments, forgotten credit memos, and billing errors hide in every AP ledger. Our kit helps owners and controllers find them in an afternoon and claim the money back with ready-made letters.
Sample data from the detector workbook. Try it free.
Where the money goes
Six leaks that don't show up on your P&L
None of these look like a problem in the monthly numbers, because an overpayment looks like any other expense. That's why they sit there.
Duplicate payments
The same invoice paid twice: entered from email and mail, paid from a statement, or re-keyed with a different invoice number.
Unapplied credits
Credit memos for returns and adjustments that were filed instead of applied, sitting on vendor accounts.
Billing errors
Prices, quantities, taxes, and fees that don't match the contract, quote, or purchase order.
Utility errors
Wrong rate classes, estimated reads, demand spikes, and closed sites that are still billed every month.
Telecom errors
Lines nobody uses, promotions that quietly expired, and fees that aren't in your agreement.
Missed discounts
Early-payment terms you qualified for and rebates your contracts promised but never paid.
The kits
Pick the level of help you need
One-time purchase. Instant download. Excel and Word files you own and can reuse every quarter.
Self-Audit Kit: Starter
Find the duplicates and set up a review rhythm.
- Duplicate-Payment DetectorExcel
- 12-Month Payables Review ChecklistWord
Self-Audit Kit: Complete
Find it, understand it, and claim it back.
- Duplicate-Payment DetectorExcel
- 12-Month Payables Review ChecklistWord
- Vendor Credit Claim Letter TemplatesWord
- Common Payables Errors, ExplainedWord
Complete Kit + Recovery Playbook
Everything, including the step-by-step recovery guide.
- Duplicate-Payment DetectorExcel
- 12-Month Payables Review ChecklistWord
- Vendor Credit Claim Letter TemplatesWord
- Common Payables Errors, ExplainedWord
- Vendor Credit Recovery PlaybookWord
Vendor Credit Recovery Playbook
The guide on its own, for owners and controllers.
- Vendor Credit Recovery PlaybookWord
What's inside
Five tools, one process
Duplicate-Payment Detector
Paste your AP export and it flags exact duplicates, possible duplicates, and reused invoice numbers, then totals what may be recoverable. Includes a claim tracker.
12-Month Payables Review Checklist
One focus area a month: statements, credits, utilities, telecom, tax, freight, contracts, and an annual review.
Vendor Credit Claim Letter Templates
Nine ready-to-edit letters plus short email versions: refunds, credit memos, billing errors, utility and telecom disputes, follow-ups.
Common Payables Errors, Explained
Nineteen common AP, utility, and telecom errors: how each happens, how to spot it, and what to ask the vendor for.
Vendor Credit Recovery Playbook
A plain-English guide from finding an overpayment to getting the refund or credit, including how to handle pushback.
Monthly subscription
Payables Leak Monitor
Leaks come back. The Monitor keeps the review going with one short, well-timed task list each month, so new duplicates and expired credits get caught while they're easy to fix.
- A new monthly checklist timed to the calendar (year-end, renewals, tax season)
- Access to the current Duplicate-Payment Detector workbook
- A short walkthrough video when the edition has one
- Cancel any time from your members page
A short monthly checklist, a detector refresh, and a walkthrough video.
Billed monthly through Stripe. Cancel any time from your members page.
Rather hand it off?
Cash Recovery Audit
If you pay a lot of invoices, have years of history, or simply don't have the hours, we'll review your payment history for you. We'll talk about your volume, systems, and goals before recommending anything.
Questions